Checklist for High School Applicants

January/ February

Confirm admission requirements and course prerequisites with a VIU Advisor and follow up with your school counsellor regarding any courses you may need in your final semester.

Log on to your online VIU Student Record. Set up your PIN and security question and answer keeping in mind whether you want anyone to have access to your personal information. Ensure contact information is up to date.  Check for updates.

Monitor your mail and email regularly and act on all communications from VIU.


Ensure your application is complete including submission of transcripts and interim marks if required. Read your communications from the Admissions office and contact them directly if you have any questions or concerns.  Go into your online Student Record and create a password and security question.

Ensure that you have a back-up plan in place if applying to a limited entry program.  This may include submitting a separate application to another open admission program.  Connect with an Advisor to learn different routes toward your goal if not admitted to your desired program.

Visit the Ministry of Education Student Transcript Service to release your transcript of grades to VIU in May and August.  Hard copy transcripts must still be submitted when requested from Admissions.

BC Student Transcripts Service

March 31 Deadline.  Apply for “Incoming Outstanding Student” status. Submit an official high school transcript and cover letter to Registration Services.

March 31 Deadline: Apply for VIU Entrance Awards in your online Student Record.

Arrange a campus tour or visit the campus during Spring Break.  Read your emails for information.

Connect VIU

Check with your school counsellor regarding VIU Advisor in your school for course planning.

VIU Educational Advisors visit schools

Plan your finances.  Review the “Tips for Students” and “Funding Sources” tabs on the VIU Financial Aid an Awards webpage.  Check with your counsellor regarding other opportunities.

Financial Aid & Awards | VIU

Student Aid BC

Sponsored students: please ensure your sponsor letter is on file.

Fax: 250-740-6535


Check your email and student record for offers of admission.  Accept your offer in your online Student Record by the deadline.

Pay your $200 tuition deposit by the deadline.  Information on how to pay fees is available under ‘Fees’ in your Student Record.

Work with a VIU Education Advisor for course planning at your school or on campus.  Contact Advising with any questions you may have.


Review the Web Registration Tutorial.  Attend a Web Registration Session at your school or VIU campus.  Check with your counsellor regarding the date at your school and sign up to attend.

Web Registration & Course Selection Sessions

Check your email and Student Record for your course registration date and time.

Research Student Loan application process.  You should apply at least 8 weeks before you will need to pay your tuition in mid-September.

Student Aid BC

Register for your courses for both Fall 2018 and Spring 2019 semesters (you do not pay for January courses until January so plans can change but hold your seats now).


Watch for information about New Student Activities throughout the summer.

Connect VIU

Check the status of your student loan.  Sign and submit documents as needed.

Student Aid BC

Read and follow directions on letters regarding any scholarships and awards received.


Get Ready to be a VIU student!  Participate in on campus activities, get your Student ID, parking or bus pass, and buy your textbooks.

Connect VIU

September-December – Your First Semester at VIU

Tuesday, September 3, 2019 First day of classes for Fall semester

Tuesday, September 10, 2019 - Last day of active wait–list for Fall Semester courses. After this date courses may only be added in person using the Request For Late Course Registration form.

Monday, September 16, 2019 - Last day to drop a Fall semester course without having to fully pay for it. Students who completely withdraw from all courses will be assessed a fee of $200.

Tuesday, September 17, 2019 - Fall semester fees are due and calculated on course enrolment as of this date.

Monday, October 28, 2019 - Last day for academic penalty–free withdrawal from a Fall semester courses or program, or to change from credit to audit (or vice–versa) in Academic Programs.

Thursday, October 31, 2019 – Deadline to fill out your student record Scholarship, Award and Bursary Profile.

Visit the Advising Center on the third floor of B200 with any questions you may have.


Services for Students

Advising - Building 200, Tel: 250-740-6410 or 1888-920-2221 ext. 6410 Get information or advice on programs, courses or university regulations.

Assessment Services - Building 200, Tel: 250-740-6416 Entrance assessments for VIU programs.

Campus Store - Building 305, Tel: 250-740-6200 Textbooks and campus gear.

Disability Access Services - Building 200, Tel: 250-740-6446 Provides information, support and reasonable accommodation to students with documented permanent or temporary disabilities.

Academic and Career Preparation Learning Centre - Building 205, Room 106 ABE Math, Science and English support, Accuplacer and other assessment preparation.

Library - Building 305, Tel: 250-740-6330 It’s where we keep the books, research resources as well as providing study space and wireless connectivity.

Nanaimo Campus Food Services - Building 300 and 185 Tel: 250-740-6136 VIU has two campus cafeterias. Students can purchase Dining Dollars and receive an extra 5% credit in their account with the purchase of $100 or more.

Services for Aboriginal Students - Nanaimo Campus, Building 170 Shqu'apthut Tel: 250-740-6510 Supports Aboriginal students in making a successful transition to VIU by providing direct services and appropriate referrals.

Upgrading/Adult Basic Education/Academic and Career Preparation - Building 205, Tel: 250-740-6425  Offers high school equivalent, upgrading and literacy courses.