While the MBA internship team strives to keep employer work to a minimum during the internship there are a few actions that you will need to take to help complete the process.
Below you will find some helpful instructions on how to access the WIL Connect resume book as well as complete the required CareerVIU processes during the internship.
How to access WIL Connect, complete the E Check-in and Final Employer Evalution in CareerVIU.
The VIU Work-integrated Learning (WIL) Connect resume book module is a new module within the CareerVIU system which allows select employers who are seeking students for an internship to view student profiles that may be of assistance for pre-screening potential candidates for your work-integrated learning opportunity. The profiles in this module contain questions answered by students that highlight their experience and skills as well as a copy of their resume.
WIL Connect is open only to employers who are known to the MBA internship program and have hosted an MBA intern at least once in the past 5 years. If you login to CareerVIU and cannot see the link to the WIL Connect module but would like to access it, please contact the MBA internship program Experiential Learning Assistant Tawnya.Hoff@viu.ca for assistance.
Viewing Profiles in WIL Connect
- Login to your CareerVIU account.
- Click on the "WIL Connect" link in the left-hand navigation pane.
- You can now see the WIL Connect overview page and at the bottom, the list of WIL Connect resume books that are open to you.
- Click on the blue "View" button to open the selected resume book.
- You can now see a list of all submitted student profiles. Click on the blue "View" button to view the students profile or the "Quick View" to view the first page of the students resume.
- Once you open the profile by clicking the "View" button you can view the entire resume by clicking on the blue dot at the bottom-right of the page and selecting "Download PDF Resume."
Filtering the Profiles in WIL Connect
Once in the book you may also filter the profiles to narrow down your candidate search.
- Login to your CareerVIU account.
- Click on the "WIL Connect" link in the left-hand navigation pane.
- You can now see the WIL Connect overview page and at the bottom, the list of WIL Connect resume books that are open to you.
- Click on the blue "View" button to open the selected resume book.
- You can now see a list of all submitted student profiles.
- At the top-right of the profile list click on the blue "Filter" button.
- A side window will open with the list of all filtered fields that you can choose from.
- Make your selections from the available fields and then click the blue "Apply Filter' button at the bottom of the side window.
- Your filtered results will now appear. If you applied your selected filter and did not get any results, try choosing less filters.
- You may choose to save your filter for future use by clicking the blue "Save Filter" button at the top of the page. A pop up window will open where you can name your filter. Once saved click on the "Manage Saved Filters" at the top of the page and select "Apply to page load" the next time you open the same resume book the filter will automatically be applied to the profiles. To remove the filter click the "Clear Filters" button at the top of the page.
Once your intern has submitted their work term record (WTR) and it has been reviewed and approved by the student's work-integrated learning faculty, you will be sent an email letting you know that it is time for you to review the WTR and complete the e check-in process.
The e check-in is an electronic record that confirms that you have reviewed the intern's work term record and agree with the information provided in the record. It is simply a short questionnaire and should not take more than a couple of minutes to complete.
Completing the E Check-In
1. Login to CareerVIU.
2. At the top of the dashboard page click on the white "Records" tab.
3. You can now view all work term records for any interns working with you. Find the intern for whom you need to complete the e check-in process and click the "View" button beside the intern's record.
4. You can now view your intern's approved work term record. To review the record scroll down and read the details on the right-hand side of the page.
5. Once you have completed reviewing the intern's WTR you can proceed to the e check-in process.
6. At the top-left hand side of the work term record you will see a blue link titled "E Check-in." Click on this link to open the e check-in.
7. Now click the blue "Create Record" button to start completing the record.
You will find the following questions in the e check-in record:
Are you a first time VIU MBA Internship Host? - Select from "Yes" or "No."
How did you find this intern? - Using the provided drop-down make the appropriate selection.
Have you signed a Vancouver Island University Internship Placement Agreement for this internship placement? - All MBA internship hosts must sign a VIU Internship Placement Agreement. Your intern will provide this form for you to sign. Use this question to confirm that you received the form and signed it. If you answer "No" to this question you will be contacted to clarify your answer and if needed, be provided a copy of the form to sign.
I have reviewed the work term record submitted by my MBA Student Intern and approve it for submission. - Select from "Yes" or "No." If you answer "No" to this question you will be contacted by the student's work-integrated learning faculty member to discuss your concerns.
Notes - Use this section to leave any comments or concerns that you would like to share with the student's work-integrated learning faculty member.
Once you have completed all of the fields click the "Submit" button at the bottom of the page.
The employer final evaluation is required to be completed by the employer within the last two weeks of the internship. Students will not received a grade for the internship until this online evaluation has been completed by the employer.
To complete and submit the evaluation:
- Approximately two weeks before the end of the internship you will receive an email requesting that you complete the final employer evaluation. This email will contain a link that will open the intern's final evaluation when clicked. Do not share this link with your intern as anyone with the link will have access to the employer final evaluation. Click on this link to open the evaluation and begin the process. *Please note that you must fully open the final evaluation email in order for the link to work. It will not work if it is opened from the email reading pane.*
- Answer all of the questions in the final evaluation to the best of your ability.
- Once you have completed all fields click on the "Save" button. The evaluation is now saved to your intern's work term record in the CareerVIU system.
Once the completed evaluation has been saved, the MBA internship program experiential learning assistant will notify the intern and their work-integrated learning faculty that an employer final evaluation has been submitted. The intern's work-integrated learning faculty will review and approve the employer final evaluation. The intern will receive an email letting them know that the evaluation has been completed and will get a chance to add their own comments to the evaluation.
If you find that you are not able to access the employer final evaluation from the link that is sent to you, please notify the MBA Internship Program Experiential Learning Assistant Tawnya.Hoff@viu.ca and she will provide instructions on an alternative method to access the evaluation.