Accommodated Exams: Student Guide

map from B200 to B255

We moved!

Accommodated exams have moved to building 255 ( the International Education building). Our office is in room 115 and our exam room is in room 110. These rooms are just at the bottom of the main stairs, to the left, by the vending machines.

Do you want to write your accommodated exams with us?

Student accommodated exam booking link

*Writing your VIU Learn test from home?

No need to book with us! Ask your instructor about accessing your accommodations remotely.

Help! Troubleshooting Booking Glitches

I tried to log in and got an error message saying I have to be a VIU student to use the system!

Solution: You need to update your password for your VIU Online Student Record. They 'expire' every 6 months.

 

 

I tried to book an exam but it says I have no instructor assigned to my course!

Solution: This error message usually means you have 2 instructors assigned to your course. Email us at accommodatedexams@viu.ca and we will fix that at the source.

Booking Deadlines

  • Mid-terms and quizzes must be booked at least one week in advance.

  • Final exam deadlines:

    • November 20 for December exams 

    • March 20 for April exams. 

Find us

Our exam centre is now located in B255 (International Education). Check in for your exam in room 115.

 

Contact us

FAQ: Accommodated Exams (General)

Watch: How-to video (Booking an Accommodated Exam)

  1. Login to the Online Booking System with your VIU registration number and password (it says PIN on the page).
  2. Click on ‘Request Exam’ to see your registered coursesYour current registered courses are listed in the top section. Note: Your Final exams are listed in the bottom section. They will appear when VIU announces the Final Exam schedules. 
  3. Select the course you want to book an accommodated exam for. Click on the small, green circle to the left of your course code to make a request.
  4. Select the date and time of your scheduled in-class quiz or mid-term exam. When you click ‘Submit’, your instructor will be notified about your request by email. Once the instructor has approved your accommodated exam request, Assessment Services will finalize the approval.

 

 

There are currently two ongoing, known glitches in our ancient booking system that can be temporary barriers to booking. 

Glitch 1: I tried to log in and got an error message saying I have to be a VIU student to use the system!

Solution: You need to update your password for your VIU Online Student Record.

Glitch 2: I tried to book an exam but it says I have no instructor assigned to my course!

Solution: This error message usually means you have 2 instructors assigned to your course. Email us at accommodatedexams@viu.ca and we will fix that at the source.

Watch: How-to video (Selecting Your Accommodated Exam Dates and Times)

If the date or time of the scheduled quiz or mid-term exam falls outside of our office hours (after 6pm, on Saturday or Sunday), or if it conflicts with your other classes or a medical appointment, you can request an alternate date or time. 

During Final exams, we are open longer hours to be able to accommodate all scheduled exams.

Note: Alternate dates and times require instructor approval. Talk with your instructor before you make an alternate exam request.

Watch: How-to video (How to Monitor Your Exam Requests)

You can check the status of your exam requests by clicking on the ‘View Status’ button at the top left of your screen, below ‘Request Exam’. 

You will be able to see the following dates:

  • The scheduled exam date for your class;
  • The date you requested the accommodated exam;
  • The date your instructor approved your exam request;
  • The date Assessment Services approved your exam request;
  • The agreed-upon date of your accommodated exam.

All of your exam requests are colour coded to help you understand their status.

  • Blue: Upcoming exam;
  • Yellow: Unapproved request (either your instructor or Assessment Services has not yet approved it);
  • Red: Cancelled request;
  • Grey: Old request from previous semesters.

Watch: How-to video (Cancelling an Exam Request)

You can cancel a request if you decide to write the exam with your class or if you decide to drop a course. 

Please let us know if you will not be writing your booked exam with us. We have limited space in our centre so cancelling your request will let us know we can free up a seat. 

Did you know?

You can cancel your request online or by emailing us directly at accommodatedexams@viu.ca.

FAQ: Accommodated Final Exams

Booking requests for accommodated final exams can be made through our online system. Paper and PDF fillable forms are also available by request for students who are not able to book online.

How to book your accommodated final exam(s):

  • Log in to our online request system with your VIU student record details.
  • In the ‘Request Exam’ tab, you will see a separate bottom section for your courses with final exams. Your final exam schedule will populate in that area as soon as it is announced by VIU. The dates and times of your final exams are already set by VIU: click ‘submit’ to make your booking request.

NOTE: Do not book Final exams using the 'mid-term/quizzes' section! Please only book final exams using the 'Select a final exam' section.

Log into your VIU accommodated exam account and click on the 'View Status' button. You will see all of your booking requests there.

To see the detailed exam information, click on the little green circle next to the completed booking request.

Note:

  • Accommodated exams with a 9:00 am class start time will begin at 8:30 am in our centre.
  • Accommodated exams with a 1:00 pm class start time will begin at 1:00 pm in our centre.
  • Accommodated exams with a 6:00 pm class start time will begin at 4:30 pm in our centre. 
  • Afternoon, evening and weekend exams do not require an alternate date or start time, as our office is open for all scheduled exams during the final exam period.

If you have two final exams scheduled in one day, or if you cannot write on the scheduled day, please talk to your instructor(s) first to see what days are possible.

Use the ‘request alternate time’ option in the online booking system to request the agreed upon new date/time.

It is not necessary for you to write more than one 3-hour final per day if you have an extra time accommodation.

Got Questions?

If you have any questions about your final exam accommodation requests, or if you need assistance with booking, rescheduling or cancelling your exam, please contact us at accommodatedexams@viu.ca

We are also available for in-person chats about your accommodated exam bookings. You can find us in building 255, room 115. We are downstairs, by the vending machines.