Office of Co-Curricular Engagement and Learning

Registration and Logistics Coordinator - Vancouver Island Leadership Conference


Coordinated event logistics, managed registrations, scheduled workshops, and ensured smooth enrollment for the Vancouver Island Leadership Conference. Enhanced organizational and event planning skills.

Position Overview

As the Registration and Logistics Coordinator for the Vancouver Island Leadership Conference, the individual in this role is responsible for the detailed planning and execution of event logistics. This includes managing participant registrations, ensuring a seamless sign-up process, and handling any inquiries related to attendance. The coordinator schedules various workshops and sessions, working closely with speakers and facilitators to align their availability and resources. They play a crucial role in the overall organization of the conference, requiring strong organizational skills and the ability to multitask effectively. The coordinator must also anticipate and solve any logistical challenges that may arise, ensuring that the event runs smoothly and participants have a positive experience. This position is pivotal in enhancing the conference's reputation for excellence and requires a proactive, detail-oriented individual with a knack for event planning and customer service.

Position Requirements

  • Experience in event planning and coordination,
  • Proficiency in registration management systems,
  • Knowledge of logistics management,
  • Ability to schedule and organize workshops,
  • Skills in managing and tracking participant enrollment,
  • Familiarity with event planning software (e.g., Eventbrite, Cvent),
  • Competence in using Microsoft Office Suite (Word, Excel, PowerPoint),
  • Strong organizational skills,
  • Effective communication abilities,
  • Experience in working with volunteers or teams,
  • Understanding of budget management for events,
  • Capability to liaise with vendors and service providers,
  • Knowledge of local community business networks (preferred),
  • Experience in non-profit event management (an asset).

Graduate Attributes Associated

  • Technological Literacy
  • Collaboration
  • Critical Thinking
  • Disciplinary Expertise
  • Capacity to Engage in Respectful Relationships
  • Foundations for Lifelong Learning

Sign Up Directions

Contact Telanie Moolman at for more information.