Office of Co-Curricular Engagement and Learning

Registration & Logistics Coordinator - Vancouver Island Leadership Conference


The Registration and Logistics Coordinator plans and executes all areas relating to the event logistics and coordination.  They schedule workshops and timing, manage registrations, and confirm enrollment.

Position Requirements

The Vancouver Island Leadership Conference (VILC) is sponsored through the Office of Co-Curricular Engagement and Learning.  VILC hosts the annual student-led, non-profit conferences that connects students with a passion for leadership and engages local community business networks.

It is the mission of the conference to provide students with the best tools to not only build a better community through leadership, but also empower diverse thinking in the ever-changing world.

Responsibilities of the Logistics Coordinator are to plan and execute all areas relating to the event and volunteer coordination.

Responsibilities include:

  • Scheduling workshops
  • Scheduling the appropriate timing between events
  • Ensuring colours of survey key codes match registrations
  • Confirming enrollments
  • Connecting with all team members re. their roles and responsibilities, ensuring we are all on same page and the conference runs smoothly.
  • Ensuring that the gala event has everything that it needs to be successful
  • Recruiting the appropriate number of volunteers
  • Informing and training volunteers about what their duties are
  • Arrange for all necessary travel arrangements with the speakers and presenters coming in
  • Arrange all necessary transportation pertinent to the conference and gala
  • Reaching out to Community Cousins to confirm traditional indigenous protocol is abided by

Sign Up Directions

Contact Omar Karim, Coordinator, Co-Curricular Engagement at for more information.