Office of Co-Curricular Engagement and Learning

Special Events Coordinator - Vancouver Island Leadership Conference


Coordinated and executed special events for VILC, leading fundraising efforts and securing partnerships, enhancing project management and communication skills.

Position Overview

As a Special Events Coordinator for the Vancouver Island Leadership Conference (VILC), the individual is responsible for the planning, coordination, and execution of special events associated with the conference. This role involves leading fundraising initiatives to support the event, which includes identifying potential sponsors, securing partnerships, and managing donor relations. The Special Events Coordinator is expected to have strong project management skills to ensure that all aspects of the events are delivered on time and within budget. Additionally, the role requires excellent communication skills, as the coordinator will be the point of contact for vendors, sponsors, and attendees. The coordinator must be adept at multitasking and have the ability to work well under pressure, as event planning can involve managing multiple tasks and solving problems as they arise. The role is pivotal in enhancing the visibility and success of the VILC, and it offers a great opportunity to develop leadership and organizational skills.

Position Requirements

  • Proven experience in event planning and coordination,
  • Strong project management skills,
  • Excellent communication and interpersonal skills,
  • Ability to lead and motivate a team,
  • Experience with fundraising and sponsorship acquisition,
  • Knowledge of local community business networks,
  • Proficiency in event management software (e.g., Eventbrite, Cvent),
  • Familiarity with social media platforms and marketing tools,
  • Budget management experience,
  • Ability to work flexible hours, including evenings and weekends,
  • Problem-solving skills and adaptability,
  • Experience in negotiating and securing partnerships,
  • Attention to detail and organizational skills,
  • Ability to work under pressure and meet tight deadlines.

Graduate Attributes Associated

  • Oral Communication
  • Technological Literacy
  • Collaboration
  • Critical Thinking
  • Capacity to Engage in Respectful Relationships
  • Local Knowledge in a Global Context

Sign Up Directions

Contact Telanie Moolman at for more information.